MayTrip 06-4-2

TRIP STUFF

Stuff you need to know about Doing Mission Trips in Your Church – A Handbook of Useful Documents

 

David Mays

ACMC, 2006, 230 documents on CD

 

David Mays has been the Great Lakes Regional Director for ACMC since 1986.  He has authored a number of articles and manuals on missions for local church leaders, including Building Global Vision, How to Operate an Effective Missions Leadership Team, How to Get Your Congregation Involved in Missions, and Stuff you need to know about Doing Missions in Your Church. 

 

Are you going on a mission trip?  Or leading one?  Or hosting one on the field?  Or overseeing a mission trip program? 

 

Have you wanted to look at a sample trip application, or release of liability, or medical information form, or packing list?  Would it be helpful to see how others do their trip planning or team preparation?  Are you looking for guidelines on writing support raising letters?  Are you leveraging the trip in the lives of those who go through effective debriefing and follow-through?  Would you like to know how others do it?

 

Trip Stuff is an accumulation of documents put together or used by local church leaders.  It includes samples, forms, guidelines, procedures, policies, tips and hints—everything from Application Forms to Standards of Excellence, from Tax Information to Dealing with Jet Lag.  Trip Stuff is available on CD in Microsoft Word. 

 

Each document is a separate file.  Files are accumulated in folders labeled

·        Contents and Important Stuff

·        General

·        Funding, Support, and Policies

·        Liability, Medical, and Insurance

·        Planning

·        Preparation

·        Trip and Logistics

·        ReEntry and Follow Through

·        Resources and Standards

 

Pastor Dyke put the CD on his computer, opened a file, scanned it, and said, “This page right here is worth the price of the CD!” 

 

The CD is available from David Mays.  Send a check for $24 (U.S. funds) to ACMC, Box 221, Brownsburg, IN 46112.  Request Trip Stuff and include your postal address. 

 

 

Contents

 

Trip Stuff – Stuff you need to know about                                                                                                                                               

Doing Mission Trips in Your Church

David Mays                        April 2006

 

A Contents and Important Stuff       
       [Yellow Highlight indicates “Folder”]

Title . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1     

Copyright  . . . . . . . . . . . . . . . . . . . . . . . .  2

Foreword  . . . . . . . . . . . . . . . . . . . . . . . .  3

Contents . . . . . . . . . . . . . . . . . . . . . . . . .  4

About the Author     . . . . . . . . . . . . . . . . . 6

B General               

·        Article: Trips – What Are We Doing?

·        Benefits of Mission Trips

·        Biggest Mission Trip Mistakes

·        Mission Trip Policy for Individuals

·        Mission Trip Process

·        Mission Trip Stages

·        Mission Trip Vision and Values

·        Names for Mission Trip Programs

·        Praying for Mission Trips

·        Trip Oversight Team Responsibilities

·        Trip Rules

·        Why Do We Go?

·        Why Go?

C Funding, Support and Policies

Funding Policies

·       Trip Funding Comparison Policies

·       Trip Funding for Church Staff

·       Trip Funding Options

·       Trip Funding Policy CCOB

·       Trip Funding Policy Liberty

Sample Applications

·        High School Student Trip Application

·        High School Trip Leader Application

·        Mission Trip Application Samples

·        Trip Application Youth

Sample Support Letters

Support Guidelines

·        Fundraising Guidelines for Teams

·        Fundraising Guidelines for Trips

·        How to Write a Support Letter

·        Prayer Letter Guidelines

·        Raising Prayer and Financial Support

·        Support Raising Hints

·        Support Raising Principles

Trip Policies and Procedures

·        Commitment to Repay Funds

·        Computing Trip Cost per Person

·        How to Pay for a Mission Trip

C Funding, Support and Policies (continued)

·        Legal and Tax Information

·        Missionary Support Teams

·        Partner Development Process

·        Potential Donor List

·        Prayer Partner List

·        Receipt for Mission Trip Contributions

·        Recommendation for Financial Assistance

·        Support Team Roster

·        Trip Budget Samples

·        Trip Contract

·        Trip Contribution Slip

D Liability, Medical and Insurance

Release from Liability Forms

·        Release of Liability (examples)

·        Release of Liability for a Child

·        Contingency Checklist

·        Health and Medical Insurance

·        Immunization Recommendations

·        Martyrdom Policy

·        Medical Insurance Information

·        Medical Kit Contents

·        Medical Precautions

·        Medical Waiver and Information Form

·        Permission for a Minor to Leave the U.S.

·        Trip Medical Agreement

·        Volunteer Indemnity and release Agreement

E Planning

·        Choosing a Location

·        General Information for Team Leader

·        Host Questionnaire

·        Overseas Ministry Survey

·        Phases and Time Line of a Trip

·        Six Month Trip Timeline

·        Skills and Abilities Inventory

·        Travel Agent Recommendations

·        Travel Web Sites

·        Trip Approval Casas

·        Trip Decision Standards

·        Trip Leader Steps

·        Trip Opportunities

·        Trip Planning Checklist

·        Trip Proposal Form

·        Trip Proposal Sample

·        Trip Recruitment Letter

·        Trip Task Possibilities

 

F Preparation

     Covenants and Expectations

·        Preparing a Team Covenant

·        Team Covenant and Commitment Samples

·        Team Expectations

·        Team Values

High School and Student

·        Cross Training Trip Requirements

·        Student Packing List

·        Student Trip Parent’s Meeting

·        Student Trip Requirements

·        Trip Leader’s Guidebook

Training Manuals

·        Cost – Itinerary Overview

·        Cultural Immersion Games

·        Culture Value Differences

·        Group Games

·        Interview Form

·        Interview Guide for Trip Applicants

·        Interview Questions for Trip Applicants

·        Missions Lesson Series

·        Orientation Process

·        Personal Preparation for a Trip

·        Personal Preparation

·        Preparation Time Line

·        Prepare Your Child for a Trip

·        Preparing to Share Your Faith

·        Self-Assessment for Team Leaders

·        Self-Awareness

·        Spiritual Preparation

·        Student Reference Form

·        Team Member Welcome Letter

·        Team Preparation Schedule

·        Top Ten Priorities of Trip Preparation

·        Training Schedule

·        Trip Leader’s Overview List

G Trip and Logistics

Packing Lists and Tips

·        Airport Considerations

·        Airport Security Tips

·        Cash Advance Receipt

·        Crisis Response Procedures

·        Dealing with Jet Lag

·        Emergency Contact Information

·        Emergency Information

·        Emergency Procedures

·        Expense and Reimbursement Guide

·        Health – Staying Healthy

·        Health Precautions

·        High School Student – Things We Give Up  

G Trip and Logistics (continued)

·        High School Student Trip Log

·        Itinerary

·        Journal for Trip Team Member

·        Journaling

·        Monetary Exchange Guide

·        Passports

·        Photography Guide

·        Photography on the field

·        Principles for Conflict Resolution

·        Road Cash Report

·        Scriptures for the Journey

·        Team Meetings on Site

·        Travel Checklist

·        Travel Tips

H Re-Entry and Follow Through

Debriefing

·        Debriefing Questions

·        Debriefing Schedule and Outline

·        Five Key Debrief Issues

·        Team Leader Guide to Debriefing on Field

·        Trip Debrief Form

·        Trip Leader Debriefing

Evaluations

·        Missionary Host Evaluation

·        Team Leader Evaluation

·        Team Member Evaluation

·        Trip Evaluation Samples

·        Trip Evaluation for Students

Reporting

·        Guidelines for Post Trip Presentations

·        Reporting on Your Mission Trip

·        Trip Presentations Guidelines

·        Common Feelings After a Mission Trip

·        Follow Through Suggestions

·        Follow Up Questions

·        Next Steps

·        Personal Reflection Questions

·        Post-Trip Do List

·        Re-Entry Program Overview

·        Re-Entry Worksheet

·        Responding to Your Mission Trip

·        Trip Follow-Up Steps

·        Trip Reflection Questions

I Resources and Standards

·        Books on Cultural Differences

·        Mission Trip Books

·        Mission Trip Planning Guide Books

·        Standards of Excellence

·        Trip Reading and Resources – Collins